Assistant Director of Operations

Posting Details

Posting Details

Position Number: 104921
Title: Assistant Director
Functional Title: Assistant Director of Operations
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: CMNS-Astronomy
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Assistant Director of Operations reports directly to the Chair of the department and is one of the two main administrative positions in the department. The Assistant Director of Operations must be familiar with University procedures and all aspects of the department, including those for which the Assistant Director of Operations has no direct responsibility.

The Assistant Director of Operations has direct responsibility for a number of functions in the department, including:
– Department facilities (room assignments, renovation projects, security, etc.);
– Personnel appointments, contracts, visas, etc.;
– Supervision of Department front office staff;
– Supervision of selected departmental activities as assigned (observatory, library, website);
– Monitoring compliance with College and Academic Affairs rules and requirements for faculty;
– Interacting with campus and external entities as appropriate.

The Assistant Director of Operations supports departmental activities and the Chair with responsibility for:
– Maintaining graduate student records and progress;
– Coordinating class offerings;
– Supporting assignment of teaching duties;
– Identifying and supporting adjunct lecturers;
– Maintaining research faculty records and assisting with research hires;
– Responding to information requests from department members;

The Assistant Director of Operations assists the Chair with College and University reporting, as appropriate, and provides independent advice and suggestions to the Chair on departmental issues.

Minimum Qualifications:

- University degree at the Bachelors level;
- Minimum of seven years of experience in an administration position;
- Minimum of three years of experience in a supervisory position;
- Record of working effectively as a team leader and as a part of a management team;
- Excellent organizational, computer, communication, and customer service skills;
- Track record of attention to detail and carrying tasks to completion.


More extensive experience in a combination of academic and administrative positions is highly desired. Familiarity with university processes such as appointment, promotion, and tenure, and undergraduate and graduate student policies is preferred. Experience with outreach activities, website operations, and the field of astronomy is valued.

Additional Certifications:
Additional Information:

Applications must include a cover letter, resume, list of three professional references, and a statement describing management experience and management approach (maximum 1000 words).

For best consideration, applications should be submitted no later than April 1, 2018.

Posting Date: 02/28/2018
Closing Date:
Open Until Filled Yes
Best Consideration Date 04/01/2018
Physical Demands

- Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Repetitive motion.
- Substantial movements (motions) of the wrists, hands, and/or fingers.
- The worker is required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- Must have the ability to walk short distances, and/or drive a vehicle to attend meetings in various buildings across campus.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References (no emails sent from system)
  4. Supplemental Document 1
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

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