Administrative Coordinator

Posting Details

Posting Details

Position Number: 122600
Title: Coordinator
Functional Title: Administrative Coordinator
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: VPUR-VP University Relations
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Administrative Coordinator will assist the Office of Special Events Director and Assistant Director(s) with managing the day-to-day complex administrative and organizational activities.

S/he will work with team members to manage event registration data, correspondence and attendee tracking and provide necessary follow up for a portfolio of over 100 high-level annual events. Additional duties include managing calendars and meetings, and budget-related documents and processing. The Administrative Coordinator will also be responsible for inventory of supplies and event materials and prepare event materials. S/he will provide additional support to the office as needed.

The Administrative Coordinator acts as a liaison with internal and external constituents including but not limited to prospective donors, current donors, University Relations staff and the University President’s Office. S/he will respond to a high volume of daily inquiries via telephone and email.

Must be able to work nights and weekends as well as must be able to travel locally 10% of the time.

Minimum Qualifications:

Education (include licenses, certifications, etc.):
Bachelor’s degree in related field preferred, or an equivalent combination of education and experience.

A minimum of 3 years of professional administrative experience.
Experience in a direct customer service environment.
Experience tracking and understanding budgets/budget process.

Knowledge, Skills, and Abilities:
Excellent verbal and written communication skills.
Excellent customer service skills
High attention to detail.
Strong interpersonal skills that will enable him/her to work well with diverse groups of constituents.
Ability to meet tight deadlines and handle multiple responsibilities.
Ability to use independent judgment to make decisions to move projects forward.
Ability to maintain confidentiality.
Ability to work with minimal supervision.
Knowledge and understanding of MS Office software.
Team player.
Strong organizational skills.
Ability to maintain flexibility and adapt quickly to fast-paced environment.
Ability to create and maintain orderly databases and files.


Knowledge and understanding of meeting and event planning principals, requirements, and procedures.
Previous experience in an event planning setting.
Familiarity with Advance or similar donor database.
Familiarity with Kuali Financial System or similar application.

Additional Certifications:
Additional Information:

Physical Demands of the Position: Sedentary work. Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be able to work nights and weekends. Must be able to travel locally 10% of the time.

For best consideration, please apply by Tuesday, March 13, 2018.

Benefits offered: The University offers a comprehensive benefits package, including 22 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.

Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.

Posting Date: 02/27/2018
Closing Date:
Open Until Filled Yes
Best Consideration Date 03/13/2018
Physical Demands

Sedentary work.
Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Must be able to work nights and weekends.
Must be able to travel locally 10% of the time.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
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