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Office Clerk II

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Posting Details

Posting Details

Position Number: 80002700
Title: Office Clerk II
Functional Title: Office Clerk II
Category Status: 31-Nonexempt,Contingent 1
Applicant Search Category: Staff
University Authorized FTE: 1.00
Unit: USMO-All University System of Maryland Office Units
Hiring Range Minimum:
Hiring Range Maximum:
Campus/College Information:

The USM is the State’s public system of higher education. The USM’s 12 institutions offer over 600 academic programs to more than 163,000 students worldwide. The USM’s interactions with state, federal and local governments are significant and diverse. It is a $5.2 billion enterprise with an economic impact of over $6.7 billion, and a research and development program of $1.2 billion.

Position Summary/Purpose of Position:

This position reports directly to the Director of Advancement Research and will ensure that the Ellucian Advance database which contains alumni, donor, and prospective donor information is updated with accurate and reliable information on a timely basis for the use of the USM office and those institutions within the USM that rely on Ellucian Advance as their main database source.
The duties and responsibilities are outlined below, but not limited to the following;
• Database data entry – update information on alumni, prospective donors, correct outdates or erroneous information.
• Research – responsible for reading newspapers and periodicals for relevant information and entering the data into database.
• Communications – proofread materials before entering into files; interact with other USM institutions to provide them with information related to their alums/prospects.
• Filing – Maintain central filing system and create new files

Minimum Qualifications:

The qualified candidate will have the ability to obtain information from large volumes of new sources and reference materials. The position requires attention to details, data entry, filing, basic internet searches, use of Microsoft Office, proofreading, fact finding and verification, excellent communication skills, good judgment in dealing with confidential information, and willingness to work collaboratively in a team environment.

Additional Certifications:
Additional Information:

Resumes received by March 16, 2018 will be given priority consideration. All other resumes will continue to be reviewed until the position is filled. Applicants must combine all application materials (cover letter, resume and list of three references with contact information) into one PDF or Microsoft word document to the following email address:

Posting Date: 02/14/2018
Closing Date:
Open Until Filled Yes
Best Consideration Date 03/16/2018
Physical Demands
Diversity Statement:

The University System of Maryland is an equal opportunity, affirmative action employer without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin or ancestry, marital status, veteran status, physical or mental disability unrelated to an individual’s ability to perform the job, in accordance with applicable law. As required by the 1986 Immigration Act, applicants should be prepared to present acceptable documentation showing their identities, their U.S. citizenship or alien status, and their authorization to work in the United States.

Applicant Documents

Required Documents
Optional Documents

Posting Specific Questions

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