Coordinator - Event & Guest Services

Posting Details

Posting Details

Position Number: 101056
Title: Coordinator
Functional Title: Coordinator - Event & Guest Services
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: VPSA-SU-Stamp Event & Guest Services
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

Responsible for all aspects of event services coordination for customers renting/reserving space through the Stamp Event Services Department. This position makes procedural operating decisions based on independent judgment and knowledge of applicable departmental policies and procedures in coordination with other university service providers. Position will require some early morning, evening, and weekend work.

Essential duties:
Manage all facets of event services for student organizations, departmental and non-university client events. This includes meeting with clients to discuss and arrange details of event planning. Provide detailed facility diagrams; coordinate with other university service providers. Will require some after-hours
meetings.

On-site liaison, representing Event Services at events to interact with clients. Coordinate with other service providers to address all onsite changes or additional accommodations that need attention while events are taking place. Onsite liaison work requires non-regular working hours at times (early & evening hours, weekends).

Minimum Qualifications:

Bachelor’s degree or equivalent combination of education and additional related student union, hospitality management or conference management experience. Two years of professional experience in event planning logistics and management. Must display customer service and leadership skills; multi-task, organize; perform with minimal
supervision and familiar with reservation and general business office software applications.

Preferences:

Must be able to manage office operations using networked computer using several software programs including EMS, fax machine, copier and multi-lined phones. Poses excellent written and verbal communication skills. Ability to interface with a diverse clientele in an extremely busy work atmosphere in a courteous and efficient manner.

Additional Certifications:
Additional Information:
Posting Date: 02/09/2018
Closing Date: 03/02/2018
Open Until Filled
Best Consideration Date 02/25/2018
Physical Demands

Must be able to stand and walk for long periods of time. Must be able to work in a flexible work environment including meeting office space and outdoor areas.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

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