Contract Administrator

Posting Details

Posting Details

Position Number: 106598
Title: Coordinator
Functional Title: Contract Administrator
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.000
Unit: VPR-Research Administration
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Office of Research Administration (ORA) provides pre-award and non-financial post award administrative services for sponsored projects at the University of Maryland. In addition, ORA collaborates closely with a number of other central offices to help ensure the effective overall coordination of research administration services, systems, policies and procedures.

The Contract Administrator (CA) will review grant and contract proposals for compliance with University policies and sponsor application guidelines and regulations prior to submission. The CA interprets pre-award and post-award university and sponsor guidelines for faculty and staff and acts as the liaison between University principal investigators, departmental administrators and sponsoring agencies to resolve problems and answer inquiries regarding policies of the University, funding agencies or subawardees. The CA will advise departmental administrators and faculty on agency guidelines and policy changes. The CA analyzes sponsored awards (grants and contracts) for compliance and consistency with federal and state laws and regulations, University policies and practices, research compliance restrictions and guidelines, financial and academic requirements, and agency policies and procedures and negotiates any necessary changes with the sponsor. This position is also responsible for entering proposal and award data into the University’s research administration system of record. The CA assists in solving problems related to the administration of awards throughout their life cycle.

Minimum Qualifications:

Bachelor’s degree required

A minimum of three years’ experience in the field of grants/contracts administration, preferably in a higher education environment, or business or related field.

Knowledge, Skills and Abilities:
• Working knowledge of the Uniform Guidance, OMB Circulars A-21, A-110, A-133, Federal Acquisition Regulations (FAR), and other regulations governing sponsored awards.
• Working knowledge of Subaward principles and procedures.
• Ability to use multiple software systems.
• Ability to use analytical and creative problem solving skills.
• Ability to work independently and as part of a team to meet expected deadlines and schedules.
• Proficient with Microsoft Office tools (e.g., word, excel).
• Strong verbal and written communication skills.
• Demonstrate excellent customer service and interpersonal skills.
• Ability to be extremely organized with a high attention to detail.


• Ability to demonstrate initiative and resourcefulness preferred
• Contract review and negotiation background preferred

Additional Certifications:

• Certified Research Administrator (CRA) – not required
• Certified Pre-Award Research Administrator (CPRA) – not required

Additional Information:

*This is an entry level position in the Office of Research Administration.

Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.

Posting Date: 12/08/2017
Closing Date:
Open Until Filled Yes
Best Consideration Date 01/01/2018
Physical Demands

Sedentary work performed in a normal office setting; exerts up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Ability to travel both on and off campus to attend meetings and/or training. Spending long hours in front of computer screen.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UMD Job Site
    • Personal Referral
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    • Baltimore Sun
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    • Inside Higher Education
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    • HERC
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