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Business Manager (Sea Grant Extension)

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Posting Details

Posting Details

Position Number: 103244
Title: Business Manager
Functional Title: Business Manager (Sea Grant Extension)
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.00
Unit: AGNR-UME-Sea Grant Extension
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

This position will provide 100% support to the University of Maryland Sea Grant Extension Program and Assistant Director and works in the area of finance, budgeting, procurement, grant development, faculty support, and hiring and employment. This position works with the University of Maryland Sea Grant College Program, AGNR Fiscal Office and Administrative Support Personnel, and other UME business managers.

Job Duties and Responsibilities:

Monitor and reconcile accounts, using best management practices and basic accounting principles for budget management. Prepares and approves KFS transfers and procurement forms.

Maintains program budgets, subawards, databases and other materials. Track all departmental accounts utilizing a shadow system and reconcile with system of record each month. Track all expenses by account.

Assist with preparation of miscellaneous grant-related forms: sub-contracts, effort reports, cost-share worksheets. Assist faculty in preparing budget related information for grant proposals and renewals -provide cost projections for salary/fringes, operating expenses, etc.

Prepare account quarterly reports for grant principal investigators and Program Leader
Act as point of contact to Office of Contract and Grant Accounting (OCGA) on budget issues.

Process incoming payments through official systems. Prepare invoices as required.

Manage purchasing requests from faculty. Using UMD guidelines, determine most appropriate means of purchase Ensure all purchases conform to sponsored project guidelines. Reconcile vendor invoices and credit card statements. Respond to any audits on the purchasing card or travel card.

Responsible for the creation/adjustment of appointments; create (Payroll and Human Resources) PHR (electronic payroll/human resources system) monitor and maintain time records and adjustments; retro-pay; leave pay outs, etc. … Respond to all inquiries for personnel information. Maintain and manage appropriate financial and personnel records.

Attend monthly (Agricultural and Natural Resources) AGNR Fiscal Officers Meetings and inform/advise UME faculty and staff on University and AGNR policies/procedures/issues. Attend other appropriate meetings and trainings as needed; e.g. travel, procurements, PHR, Kuali, etc .Initiate eTerp postings, processes new employee paperwork and creates PHR appointments, prepares employment contracts and renewals; tracks renewal timelines.

Minimum Qualifications:

EDUCATION: Bachelor’s degree in Accounting and/or Finance.

EXPERIENCE: Three years of progressively responsible experience in a combination of Budgeting, Accounting, Payroll, Purchasing, and Human Resources.

KNOWLEDGE, SKILLS, & ABILITIES:
Working knowledge of management principles and accounting practices.
Analytical skills to review expenditures and reconcile accounts.
Competent skills in math and computer programs, including Excel.
Effective verbal and written communication skills.
Ability to handle sensitive and confidential matters with discretion and tact.
Ability to work with minimal supervision, multi-task, be detail-oriented, have follow-through, and be a team player.
Understanding of College and University procedures and policies.

Preferences:

EXPERIENCE:
Experience and expertise in utilizing accounting and financial procedure systems in a University setting.

Additional Certifications:
Additional Information:

Responsibilities:
• Monitor and reconcile accounts, using best management practices and basic accounting principles for budget management. Prepares and approves KFS transfers and procurement forms.
• Maintains program budgets, subawards, databases and other materials. Track all departmental accounts utilizing a shadow system and reconcile with system of record each month. Track all expenses by account.
• Assist with preparation of miscellaneous grant-related forms: sub-contracts, effort reports, cost-share worksheets. Assist faculty in preparing budget related information for grant proposals and renewals -provide cost projections for salary/fringes, operating expenses, etc.
• Prepare account quarterly reports for grant principal investigators and Program Leader
• Act as point of contact to Office of Contract and Grant Accounting (OCGA) on budget issues
• Process incoming payments through official systems. Prepare invoices as required
• Manage purchasing requests from faculty. Using UMD guidelines, determine most appropriate means of purchase Ensure all purchases conform to sponsored project guidelines. Reconcile vendor invoices and credit card statements. Respond to any audits on the purchasing card or travel card
• Responsible for the creation/adjustment of appointments; create (Payroll and Human Resources) PHR (electronic payroll/human resources system) monitor and maintain time records and adjustments; retro-pay; leave pay outs, etc. … Respond to all inquiries for personnel information. Maintain and manage appropriate financial and personnel records
• Attend monthly (Agricultural and Natural Resources) AGNR Fiscal Officers Meetings and inform/advise UME faculty and staff on University and AGNR policies/procedures/issues. Attend other appropriate meetings and trainings as needed; e.g. travel, procurements, PHR, Kuali, etc .Initiate eTerp postings, processes new employee paperwork and creates PHR appointments, prepares employment contracts and renewals; tracks renewal timelines.
The successful candidate is required to obtain a clear background check by the State of Maryland and the FBI before beginning work assignment.

Salary & Benefits: Salary commensurate with education and experience with a base salary of $49,600. The University of Maryland offers an extensive benefits package.

Posting Date: 11/14/2017
Closing Date:
Open Until Filled Yes
Best Consideration Date 11/27/2017
Physical Demands

This job consists of general office duties including sitting at a desk and using computer; walking and standing to make copies and filing, etc.; limited light weight lifting, e.g. filing papers; and other general administrative support activities.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

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