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Compliance/Subaward Graduate Assistant

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Posting Details

Posting Details

Position Number: 7120953
Title: Graduate Assistant
Functional Title: Compliance/Subaward Graduate Assistant
Category Status: 04-Graduate Assistant
Applicant Search Category: Graduate Assistant
University Authorized FTE: .50
Unit: VPR-Research Administration
Hiring Range Minimum:
Hiring Range Maximum:
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Office of Research Administration (ORA) supports the research community of University of Maryland, College Park. The Subaward Unit within ORA is seeking an energetic Graduate Assistant to join our dynamic staff.

The Graduate Assistant will be responsible for:
• Providing accurate information and guidance to the Office of Research Administration, individual faculty researchers, departmental business officers, and administrators within the Office of Technology Commercialization and Sponsored Programs Accounting & Compliance regarding the Technical, Financial, Property, and Invention reporting requirements and reporting formats for all federal, commercial, and non-federal awards.

• Researching, establishing, and updating an on-line federal award Closeout Manual including the most current forms and procedures related to the reporting requirements of all federal agencies. Maintains communication with other administrative units on campus which are impacted by future changes.

• Maintaining an official digital record of all closeout and interim report submissions by continuously incorporating relevant documentation into the COEUS and OPTIX, Kuali Research systems.

• Assuming the lead role in coordinating with other units on campus to initiate a “rapid response” to federal delinquent report requests which threaten future funding or non­compliance with federal regulations.

• Frequent phone interactions with federal contracts and grants offices, faculty, and campus administrators requiring maturity, tact and professional demeanor.

Minimum Qualifications:

Must be enrolled as a full-time graduate student at the University of Maryland, College Park. Available to work 20 hours per week during office business hours of 8:30am to 5:00pm.

Must be detail oriented with the ability to work independently and as part of a team. Ability to communicate appropriately and effectively with the diverse constituency of the campus community, including staff, administrators, and faculty. Excellent organizational skills are needed to be successful in this position. Applicants must be intermediate to advance user of general office software such as the Adobe Acrobat Suite, Microsoft Office Suite, and Google applications.


• First year admitted graduate student available to start mid-August preferred.

• Previous experience working in a business, financial, management, or IT setting also preferred.

Additional Certifications:
Additional Information:

This is a 20 hours per week, 12 month assistantship position.

Posting Date: 07/12/2017
Closing Date:
Open Until Filled Yes
Best Consideration Date 07/28/2017
Physical Demands

Sedentary work performed in an office environment. Ability to travel on and office campus as needed to deliver materials. Regularly required to stand, walk, sit, reach, lift/move (up to 20 pounds), point, talk, write, type and hear.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UMD Job Site
    • Personal Referral
    • Washington Post
    • Baltimore Sun
    • Local Publication
    • Chronicle of Higher Education
    • Inside Higher Education
    • INDEED
    • HERC
    • Hispanic Outlook
    • Diverse Jobs
    • HigherEdJobs
    • Professional Journal
    • Listserv
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