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Graduate Administrative Assistant

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Posting Details

Posting Details

Position Number: 6220452
Title: Graduate Administrative Assistant
Functional Title: Graduate Administrative Assistant
Category Status: 04-Graduate Assistant
Applicant Search Category: Graduate Assistant
University Authorized FTE: .25
Unit: GRAD-Graduate School
Hiring Range Minimum:
Hiring Range Maximum:
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

The Graduate School at the University of Maryland, College Park provides strategic and operational leadership for approximately 80 highly ranked doctoral programs and 150 masters and graduate certificate programs, and for the 10,800 graduate students enrolled in them. The Graduate School initiates and advances large projects for graduate education and graduate students; implements policies recommended by the University Graduate Council; manages graduate admissions (~25,000 applications annually) and coordinates graduate enrollment; administers a substantial number of graduate fellowships, travel grants, and other awards and prizes for students and faculty; awards research/scholarship and creative arts grants to the Graduate Faculty; and approves membership to the Graduate Faculty. The Associate Provost for Academic Affairs and Dean of the Graduate School, the University’s chief academic officer for graduate education, heads the Graduate School.

Position Summary/Purpose of Position:

Working closely with the Program Director and the GS staff, the half-time, 12-month Graduate Assistant will support efforts to actively engage doctoral students (and postdoctoral research associates on a limited basis) in all aspects of managing their career and professional development. This position will report directly to and be supervised by the Program Director for Doctoral Career and Professional Development.


1. Support the career planning needs of current PhD students
● Support programming and facilitating workshops and presentations as appropriate.
● Research, develop and update career development materials and resources specifically for PhDs including handouts and web content.
● Promote career events and workshops as well as professional development opportunities through email marketing tools and social media channels.
● Assist with on-going survey projects and assessment efforts.

2. Contribute to students making career development connections
● Assist with the development and implementation of strategic career engagement outreach to current PhD students, graduate student organizations, and Postdoctoral Research Associates.
● Represent the Graduate School & The President’s Promise at appropriate events and information sessions.
● Assist with increasing PhD student and PhD alumni participation in social media tools, especially LinkedIn and the UMD Alumni Advisor Network.

3. Provide general administrative support as needed.

Minimum Qualifications:

1. Enrolled in a UMD PhD program for 2017-2018.
2. Experience implementing programs, workshops or student organization events.
3. Excellent presentation skills and written communication skills.
4. Excellent interpersonal skills and ability to develop rapport with diverse groups of people.
5. Willingness to work occasional nights for events.


1. Knowledge of the career development process and effective job search techniques.
2. Experience with LinkedIn, Excel, and email marketing software.
3. Experience developing and maintaining website content.
4. Ability to work well both independently and as a part of a team.
5. Able to effectively organize and manage responsibilities and time.

Additional Certifications:
Additional Information:

This is a 12 month/10 hours per week graduate assistantship, start date is flexible. Starting salary is set by the Graduate School’s Graduate Assistant pay scale. Benefits include tuition remission (up to 5 credits in the Fall and Spring semesters, 2 credits in Winter Term and up to 4 credits during the summer sessions), and health insurance.

Posting Date: 06/26/2017
Closing Date: 08/25/2017
Open Until Filled
Best Consideration Date
Physical Demands

Must be able to move around campus for meetings/events. Light lifting of materials and supplies, less than 10-15 lbs.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UMD Job Site
    • Personal Referral
    • Washington Post
    • Baltimore Sun
    • Local Publication
    • Chronicle of Higher Education
    • Inside Higher Education
    • INDEED
    • HERC
    • Hispanic Outlook
    • Diverse Jobs
    • HigherEdJobs
    • Professional Journal
    • Listserv
    • Other
    • SimplyHired
    • CareerBliss
    • Job Fairs
    • Monster.Com