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Assistant Director, Office of Special Events

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Posting Details

Posting Details

Position Number: 123027
Title: Assistant Director
Functional Title: Assistant Director, Office of Special Events
Category Status: 33-Exempt Regular
Applicant Search Category: Staff
University Authorized FTE: 1.00
Unit: VPUR-VP University Relations
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Assistant Director of Special Events (AD) will manage a portfolio of events and will independently conceptualize and execute events including determining event objectives, managing event budgets, vendor selection and negotiation, programming, marketing collateral, on-site management, event follow up, and evaluation. The Assistant Director will be adept and produce multiple events simultaneously. The AD will be knowledgeable and have an understanding of meeting and event planning principles, requirements, procedures, and available resources.

The Assistant Director will provide a high level of customer service to establish effective communication channels, and act as a liaison with external constituents such as current donors, prospective donors and internal constituents such as University Relations staff, the University President’s Office, as well as numerous other campus and non-campus constituencies. S/he must have strong interpersonal and communications skills and the ability to work effectively with a wide range of constituencies in a diverse campus community. The Assistant Director must be able to lead staff and volunteers.

The Assistant Director must be highly skilled in organizing resources and establishing priorities, and have the ability to develop, plan, and implement short and long-range goals. Additionally, s/he must possess the ability to make procedural decisions and judgements, perform complex tasks, and to prioritize multiple projects.

The Assistant Director will need to be available to assist in numerous evening and weekend events and may be asked to travel 10% of the time.

Minimum Qualifications:

Education (include licenses, certifications, etc.):
• Bachelor’s degree required.
• A minimum of 5 years of event experience required.
• Demonstrated history of accomplishment in planning, managing and administering the thematic and logistical details of a wide array of special events.

Knowledge, Skills, and Abilities:
• Excellent interpersonal and organizational skills and the ability to work effectively with a wide range of constituencies in a diverse community are necessary.
• Exceptional attention to detail and superior customer service skills.
• Experience in meeting tight deadlines, juggling multiple responsibilities, and initiating and maintaining professional relationships.
• Ability to maintain confidentiality.
• Strong organizational skills.
• Must be able to work independently and in a team environment.
• Proficient in Microsoft Office.


• Degree in related field.
• Supervisory experience.
• Familiarity with Advance or similar database skills.
• Familiarity with event management software.
• Experience in nonprofit/higher education environment.
• Experience supervising volunteers.

Additional Certifications:
Additional Information:

There are two vacancies to be filled.

Physical Demands of the Position: Must be able to work evenings and weekends.
Traditional work environment; may be physically demanding at times- must be able to lift 40 lbs.
Position may require the individual to travel 10% of the time.

For best consideration, please apply by Wednesday, May 31, 2017.

Benefits offered: The University offers a comprehensive benefits package, including 22 Days Annual Leave; 15 Days Sick Leave; 3 Days Personal Leave; 15 Paid Holidays; Tuition Remission; Health, Dental, Vision and Prescription coverage.

Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.

Posting Date: 05/12/2017
Closing Date:
Open Until Filled Yes
Best Consideration Date 05/31/2017
Physical Demands

•Must be able to work evenings and weekends.
•Traditional work environment; may be physically demanding at times- must be able to lift 40 lbs.
• Position may require the individual to travel 10% of the time.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UMD Job Site
    • Personal Referral
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    • Baltimore Sun
    • Local Publication
    • Chronicle of Higher Education
    • Inside Higher Education
    • INDEED
    • HERC
    • Hispanic Outlook
    • Diverse Jobs
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    • Professional Journal
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