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Graduate Assistant (Office of Special Events)

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Posting Details

Posting Details

Position Number: 4130823
Title: Graduate Assistant (Office of Special Events)
Functional Title: Graduate Assistant (Office of Special Events)
Category Status: 04-Graduate Assistant
Applicant Search Category: Graduate Assistant
University Authorized FTE: .50
Unit: VPUR-VP University Relations
Hiring Range Minimum:
Hiring Range Maximum:
Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Position Summary/Purpose of Position:

The Office of Special Events seeks a Graduate Assistant who will be responsible for a variety of duties including but not limited to the following:

• Keeping Special Events Storage Rooms clean, well-organized, and inventoried. Working closely with the Office Manager to reorder new supplies.
• Shipping materials to events, manage packing lists and help compile supplies.
• Creating name tags for all special events on and off campus.
• Assisting the Office Manager with RSVP’s to special events both through email communication as well as phone calls.
• Administrative tasks which include answering phone and email inquiries
• Pack, organize, and work on site at highly visible special events providing enthusiastic customer service to important members of the university community.
• Assisting with communication prior to commencement, as well as volunteer management at Winter and Spring Commencements.
• Help with uploading, organizing, and updating all event photos from the photographer, after an event has occurred.
• Respond to social media inquiries regarding commencement.

Minimum Qualifications:

Must be currently enrolled full time in a UMCP Graduate Program.

Knowledge, Skills, and Abilities:
• Expertise of MS Office Suite, especially Word, Excel, and Publisher.
• A general understanding of website design and functionality.
• Flexible schedule and the ability to work long hours, occasional evenings and weekends.
• Big picture oriented with attention to detail.
• Ability to multi­task and to prioritize conflicting demands on limited time.
• Ability to analyze systems for productivity.
• Above average written and verbal communication skills.
• Ability to follow both written and verbal instructions and to ask for clarification when needed.
• Punctuality and a commitment to seeing a project from beginning to end.

Additional Certifications:
Additional Information:

For best consideration, please apply by April 27, 2017

Posting Date: 04/13/2017
Closing Date: 05/15/2017
Open Until Filled
Best Consideration Date 04/27/2017
Physical Demands

Ability to work occasional nights and weekends. Ability to lift up to 30 lbs.

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References (no emails sent from system)
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UMD Job Site
    • Personal Referral
    • Washington Post
    • Baltimore Sun
    • Local Publication
    • Chronicle of Higher Education
    • Inside Higher Education
    • INDEED
    • HERC
    • Hispanic Outlook
    • Diverse Jobs
    • HigherEdJobs
    • Professional Journal
    • Listserv
    • Other
    • SimplyHired
    • CareerBliss
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